Procurement Administrative Assistant (Temporary)

Job Summary:

The incumbent will assist in managing the procurement of goods, services and works in accordance with the relevant principles, policies, procedures and guidelines to ensure that the best value for money is obtained.

Core Functions:

• Logging incoming Purchase Requisitions and Invoices

• Notifying & following up with responsible Officers for outstanding documentation (s)

• Liaising closely with Accounts Payables and other internal and external customers regarding the status of Purchase Requisitions/Invoices submitted for processing in the Division

• Submitting to the Executive Director’s Office, Purchase Requisitions and other related documents for approval and ensure their return

• Populating Supplier Evaluation ratings in the Supplier Evaluation Excel File and following up with responsible Officers for invoices without ratings

• Notifying suppliers with “poor” or “unsatisfactory” performance ratings and conducting the appropriate follow-up

• Preparing Minutes of the Internal Procurement Committee meetings and maintaining proper files

• Assisting with the processing of online purchases

• Assisting with the processing of Purchase Requisitions & Tax Certificates in the absence of the Assistant Procurement Officer

• Any other duties requested by the Supervisor

Knowledge, Skills and Abilities required:

• Comprehensive knowledge of Government Procurement Guidelines and other Regulations

• Good interpersonal and communication skills

• Working knowledge of Microsoft Excel, Word and PowerPoint and an Accounting Software

• Strong analytical skills

• Ability to meet tight deadlines

• Keen eye for details

• Maintain confidentiality and integrity

Minimum Qualification and Experience:

• Diploma in Business Administration or equivalent

• Computer literate in Microsoft Office Suite

• Minimum of two (2) years experience in a similar capacity

Applications must be submitted no later than 06 February 2019 at 4:00 p.m. by email to:

Director, Human Resource Management & Development

Bureau of Standards Jamaica

6 Winchester Road

Kingston 10

HRMD@bsj.org.jm

Please note that while we appreciate all applications, only shortlisted applicants will be contacted